Download these resignation acceptance letter templates to help your employees feel comfortable and supported as they advance to a new role. Sample emails and letters to accept an employee's resignation, explain company resignation policies, and confirm the last day of work.This article will go over helpful tips, examples, and templates for following best practices regarding writing a reply to a resignation letter. Learn how to write a professional resignation acceptance letter with our helpful guide. If you need an appropriate response to accept a resignation letter, here are templates and a guide to help you navigate the process. How to Write this Acceptance Letter: Expert Tips and Guidelines. Always accept a resignation with dignity and a positive tone, no matter what the circumstances. I wish to inform you that your resignation has been accepted. I wish to inform you that your resignation has been accepted. The term "voluntary separation" as used in the statute means leaving employment of one's own free will.