Sample emails and letters to accept an employee's resignation, explain company resignation policies, and confirm the last day of work. It's perfectly legal for your employer to phase out your position, and it's even legal for them to ask you to resign.You don't need to put request for a counter offer in your letter. It is just a formal notice. A resignation acceptance letter is a formal way to acknowledge that you accept your employee's request to resign. A resignation letter is a formal written notice stating your intention to leave your job. Ideally, you should send your resignation letter at least two weeks before your planned resignation date.