Resignation acceptance letter template. Resignation Acceptance Email templates: Discover how to write an effective resignation acceptance letter.I have a couple questions on the proper process of accepting a resignation, as well as filling the vacant position. An exempt monthly-paid staff member is expected to give at least four (4) weeks notice. Notice should be in writing. So you recently accepted a new position, now what? We'll go over how to write a resignation letter and why it's important. An exempt monthly-paid staff member is expected to give at least four (4) weeks notice. Notice should be in writing. In the first paragraph of a resignation acceptance letter, employers should directly acknowledge the employee's intention to resign.