Writing a Return of Company Property Letter: The Core Message and Details. Duplicate your acceptance letter, send one copy to the employee, and keep one for your own records.How to respond to a resignation via email. I hope this email finds you well. Browse from the list of 15 resignation acceptance letters sample to acknowledge and accept employee resignations effectively. We request that you return all company property, including your ID card, laptop, and any other equipment, to the HR department before leaving. I have recently joined an employer. But, I have a better role waiting for me next month that I have accepted.