Fill out the appropriate letter based on the issue you are trying to solve. Fill out the appropriate letter.Use a professional tone when writing a letter to request repairs. Contact us at the number above before calling a repair company. Thank you for applying for the Energy Assistance Program. This is a sample letter to tell your landlord you need repairs. SAMPLE PRE-RENOVATION FORM. Subject: Seeking Assistance for Fire Outbreak at My Home Dear (Honorable Member's Name), I hope this letter finds you well. Let's review a sample complaint letter with an easytoedit template that the landlord will take seriously. Using our online application is the quickest and most effective way to apply for new service.