Next Council Meeting: Broward County Governmental Center East, 115 S. Andrews Avenue, Fort Lauderdale, ​Conference Room 430. The Document Control Section is responsible for preparing and distributing the weekly agendas for county commission meetings and public hearings.Agendas of City Commission meetings are posted on the City's website the Thursday evening before each regular and conference meeting. Please also fill out form 8B prior to the meeting. And are referenced in the Minutes from said meeting. Please also fill out form 8B prior to the meeting. I. II. Call to Order. Request Board Approval of the Minutes of the Special Meeting Held on January 19,. 2024. During a meeting, a corporate secretary takes meeting notes, also known as meeting minutes. A: A board "meeting" is generally defined as any "gathering" of a "quorum" of the board members gathered to "conduct association business.