There is no requirement to file annual stockholder meeting minutes with the state or other government agencies. What if You Don't Draft Minutes?General Meeting Information: Our template includes spaces to list the corporation's name, meeting date, and location. Meeting minutes should reflect all significant information, such as agenda item topics discussed. Many states require your corporation to keep regular meeting minutes even though they don't need to be filed with the state. Here are each state's requirements. We will use the worksheet to prepare the notice and minutes of your annual meeting. The preparation of these documents normally takes two weeks.