Keep the original signed minutes in the official minute book as a permanent record of the city. Many states require your corporation to keep regular meeting minutes even though they don't need to be filed with the state.Here are each state's requirements. Learn best practices for Georgia HOA and condo association board meeting minutes, from who takes minutes, to what to include. I have a corporation, and have not done and meetings or minutes. Signatures: The meeting secretary signs and dates the meeting minutes. Witnesses can also add their names and signatures. The minutes should include corporation details like the name of the corporation and the names of the chairperson and secretary of the meeting.