All you need to do is fill out our quick and easy annual minutes checklist and make your payment. Many states require your corporation to keep regular meeting minutes even though they don't need to be filed with the state.Here are each state's requirements. Meeting minutes should reflect all significant information, such as agenda item topics discussed. Small business is not excluded from being required to keep meeting minutes. Know what you need to include in your meeting minutes to stay IRS compliant. We've put together this comprehensive guide to help produce clear, concise and valuable meeting minutes, including samples, templates and more! Association secretaries are charged with the responsibility of taking the meeting minutes for both the board meetings and the annual meeting. Meeting minutes are critical to your team's productivity and recordkeeping. Approved February 2021 meeting minutes.