It is perfectly acceptable to distribute informal notes in addition to the formal minutes if desired. This violates no rule in RONR.Gatherings of less than a quorum of a public body are not subject to the law; a. "meeting" is held when the group is capable of exercising decision-making. The Finance and Audit Committee met; a quorum was present. The Financial and cashflow statements were reviewed. Here, you'll discover everything you need to know about board meeting minutes and how to take them with examples and a meeting minutes template. County board meeting schedules, agendas, minutes and videos. See public hearing notices and learn about addressing the board. Without a quorum, no business can be conducted.