Here, you'll discover everything you need to know about board meeting minutes and how to take them with examples and a meeting minutes template. View and download a template for documenting meetings.Include meeting date and agenda item number or off-agenda item. Contact information is optional. The Core Equity team with others will be monitoring data from HCT for racial disparities and make recommendations to the REQ and CAS committees. (1) Publish an Agenda at least ten days in advance of any meeting. (2) Describe in the Agenda specific items to be transacted or discussed.