Our easy-to-use Board Meeting Minutes Submission Form. Simplify the process of recording discussions, decisions, and action items.Start with a customizable meeting minutes template for an easy-to-tweak layout for all your minutes notes. Here, you'll discover everything you need to know about board meeting minutes and how to take them with examples and a meeting minutes template. Information regarding submission of public comments and meeting participation is available on the Clerk of the Board website. Future Actions: Document any action items or follow-up tasks assigned during the meeting, including responsible parties and deadlines. This is the time the Board will hear public comments regarding items not on the agenda or the consent calendar.