Documentation: Corporate minutes provide a written record of important discussions, resolutions, and transactions conducted during corporate meetings. Corporate minutes are used to record actual happenings during directors' or shareholders' meetings, such as decisions on tax, legal, and financial matters.Meeting minutes can be written in many ways, and there are several formats that can be used when preparing meeting minutes. Follow our step-by-step guide. We offer our annual meeting minutes templates. All of these templates are downloadable for easy utilization. PLEASE PRINT LEGIBLE-!. There are no requirements to file meeting minutes but the state copies should be kept with the corporate records. Start with a customizable meeting minutes template for an easy-to-tweak layout for all your minutes notes. View Agenda Documents.