What to include in your meeting minutes? Recommendation: Note and File Meeting Minutes.Agenda materials for each meeting are generally available at the end of the business day the Wednesday prior to each Tuesday meeting. Visitors: Jenny, who is starting a mental health nonprofit in the Bay Area. Meeting convened at PM. 1. Recommendation: Approve meeting minutes and note and file. Harold asked about commitments. Reserved grants have restrictions, funds we raise ourselves do not. Here, you'll discover everything you need to know about board meeting minutes and how to take them with examples and a meeting minutes template.