A corporation shall hold a meeting of members annually at a time stated in or fixed in accordance with the bylaws. Many states require your corporation to keep regular meeting minutes even though they don't need to be filed with the state.Here are each state's requirements. A corporation shall hold a meeting of shareholders annually at a time stated in or fixed in accordance with the bylaws. Explore our comprehensive guide to corporate meeting minutes, including easy-to-use templates for legal compliance and efficient meeting documentation. How to fill out the CPMT Meeting Minutes January 2024 Virginia? 1. Review the minutes from the previous meeting. 2. Keep your meetings organized and effective with meeting notes. Add an agenda, notes, and tasks for others to see and edit directly in Teams. Minutes must include the time, date, and location of a meeting (§2.23707).