Resignation acceptance letter template. All of the following forms must be completed and returned to the Retirement Office for your application to be processed.Application Forms (must be completed). Information Services. I wish to inform you that your resignation has been accepted. A copy of the applicant's acceptance letter must be submitted to the Personnel Office before the effective date of appointment. Renunciation must be notarized, unless parties appear in person to sign. The PDF version of these forms are FILLABLE. They can be filled out electronically, then printed. This Order shall be filed with the Prothonotary of Allegheny County in the Rules Docket.