Taylor discusses 6 key aspects of writing a resignation letter, including when to give notice, what to say, how to format it, and how to deliver it. The header at the top of the resignation letter (the same thing as a letterhead) should include your name, address, phone number and email.I will go over a step-by-step resignation template letter you can use, how to structure it and provide examples of resignation letters. Your letter of resignation should be short and professional. Please accept this email as a notice of my resignation from my current position as Consultant in XXX. A written resignation is a formal notice to your department and the University that you are ending your employment relationship with the University. Provide a reason (optional) and then show gratitude. Lastly, use a formal sign-off. When an employee resigns, the HR Partner must initiate the termination process promptly after the employee submits the resignation. State your intention to resign: Clearly state in the opening paragraph that you are resigning from your position.