The following are the things to keep in mind when writing an immediate resignation letter: Write the date first. Explain only necessities.Explore why a good resignation letter is important and how to write it, and check out our free resignation letter examples. Please accept this letter as a notice of my resignation. I will go over a step-by-step resignation template letter you can use, how to structure it and provide examples of resignation letters. These FAQs are not to be considered complete and do not relieve employers from complying with applicable IDOL laws and regulations. 1. Add contact details, company name, and date. A written resignation is a formal notice to your department and the University that you are ending your employment relationship with the University. When an employee resigns, the HR Partner must initiate the termination process promptly after the employee submits the resignation. But the purpose of a resignation letter (at least in the US) is just to establish that you're leaving voluntarily, for legal reasons.