Then, state your intent to resign and exact date of departure. It is with regret that I must resign my position of (name of position) effective (date of your last day).Taylor discusses 6 key aspects of writing a resignation letter, including when to give notice, what to say, how to format it, and how to deliver it. Find out who should be the recipient(s). The only required elements are 'I resign' and an effective date (such as two weeks notice). Your emailed resignation letter should be sent to your immediate supervisor, with a copy to the Human Resources department at your workplace. The City has more than 25 standing boards and commissions, providing hundreds of opportunities for citizens to get involved. Us> wrote: Mariann,. Stratton's letter is attached as Appendix A. Commission records indicate that the terms of Rhonda James and John L. Collins ended on July 31, 2014. Page 2 of 4. CHW000085.