Learn how to figure out when a resignation email is appropriate and how to write one that's perfectly professional! Taylor discusses 6 key aspects of writing a resignation letter, including when to give notice, what to say, how to format it, and how to deliver it.This article teaches you how to write a resignation email with the help of resignation letter email examples and our resignation email template. I will go over a step-by-step resignation template letter you can use, how to structure it and provide examples of resignation letters. Then, state your intent to resign and exact date of departure. Use one of our resignation letter templates. Find out who should be the recipient(s). The top of your resignation letter should list your name, job title, phone number and email address. All of these projects will be included for Council approval at an upcoming meeting following the receipt of submitted bids. I am writing to notify The Harvest Project of my intent to resign as President of Community Affairs.