Taylor discusses 6 key aspects of writing a resignation letter, including when to give notice, what to say, how to format it, and how to deliver it. Stick only to positive statements.State the Position You're Resigning From With An Effective Date. In the opening paragraph enter your name. Next enter your position. The employer won't have to contest your claim if they have a letter of resignation. That's why they want you to sign one. Every resigning employee shall be urged to indicate in the Resignation form the reason for leaving.