Taylor discusses 6 key aspects of writing a resignation letter, including when to give notice, what to say, how to format it, and how to deliver it. State the Position You're Resigning From With An Effective Date.You want to give at least a two weeks' notice. Stick only to positive statements. I hope this email finds you well. In the opening paragraph enter your name. Next enter your position. In this blog post, we provide you with a stepbystep guide on how to resign professionally via email, and we offer an example to get you started. Include your name, email address, phone number, and mailing address at the top of your letter. "I am writing today to inform you of my resignation as Project Manager at Logistics Company.