Resignation acceptance letter template. This resignation letter should include details of the resignation like date and reason for leaving.Resign in writing (email or printed letter) to avoid miscommunication. Avoid emotional language. I am writing to inform you that I will be resigning from my current position, X at X, effective immediately. Please accept this letter as formal notice. An employee who wishes to resign in good standing shall give the appointing authority, in writing, at least 2 weeks notice of resignation. You'll receive a letter from the Office of. In the next paragraph, state the date when the employment will officially end. This resignation letter should include details of the resignation like date and reason for leaving.