My reason for resigning is stated below: (TO BE TYPED BY PERSONNEL CLERK). Effective Date of this Resignation. Signature. Date.In this article, we discuss how to include a reason in your resignation letter and provide some samples to guide your writing. I am writing to notify you of my resignation from my position as (job title) at (company name). My last day will be (month, day, year). Be brief and stay positive. Professional resignation letter examples for different reasons. Free templates and writing guide to resign on a positive note without feeling awkward. 1. Employees shall be allowed to resign their position, without prejudice, upon at least 30 calendar days' notice. The original letter of resignation to Personnel Records.