Sample emails and letters to accept an employee's resignation, explain company resignation policies, and confirm the last day of work. Sample 1: Standard Acceptance of Resignation Letter.For example, you can state: "We formally acknowledge and accept your letter of resignation received on December 23, 2023." or. I wish to inform you that your resignation has been accepted. This is with reference to your email dated 01.04. 2023 sent to Mr. XYZ – Designation tendering your resignation from the services of the Company.