Resignation acceptance letter template. Learn how to write a response to a resignation letter and use our examples and template to help you write your own.Resignation Acceptance Email templates: Discover how to write an effective resignation acceptance letter. One way to leave on good terms is to write a polite, professional resignation letter in which you thank your employer for your time at the company. Sample emails and letters to accept an employee's resignation, explain company resignation policies, and confirm the last day of work. A professional resignation letter header should consist of your contact information, the date, and your employer's contact information. This decision has not come easily. I have a couple questions on the proper process of accepting a resignation, as well as filling the vacant position. How to Write this Acceptance Letter: Expert Tips and Guidelines. Always accept a resignation with dignity and a positive tone, no matter what the circumstances.