Leaving a job isn't easy. A short resignation letter is the way to go.Include your name, position, the date of resignation and the intended last day of work in the first paragraph. Use this letter of resignation sample to explain your intention to leave your current job. How to Write (Format). Header. At the top of the letter, you should include your name, address, and at least one contact method. Add contact details, company name, and date. University Resource Specialist at University of Phoenix. I am prepared to assist remotely in the transition of my responsibilities to minimize disruption.