An ideal time to let them know about your resignation is after you give your two weeks' notice and understand the details of the transition process. Taylor discusses 6 key aspects of writing a resignation letter, including when to give notice, what to say, how to format it, and how to deliver it.Then, state your intent to resign and exact date of departure. This is an example of a resignation letter for contractors and clients. Download the resignation letter template (compatible with Google Docs and Word Online) In this blog post, we provide you with a stepbystep guide on how to resign professionally via email, and we offer an example to get you started. Sample resignation letters for customer service representatives to help them leave their current job on a positive note with a wellcrafted resignation letter. Update. To update your personal name, business or residence address download, complete and submit the Change Notice to the address on the form.