Use their name and formal title, such as "Dear Mr. Smith" or "Dear Dr. Johnson. Template 1: Formal Email.Download Utah Immediate Letter Of Resignation template, modify and send for signing using BoloForms Signature. Download Utah Two Weeks Notice Letter template, modify and send for signing using BoloForms Signature. A resignation letter is a form that gives notice to an entity or organization of an employee's intent to quit their job. Simple resignation letter and email message samples to use to quit a job, as well as tips for what to write and how to resign. This form cannot be hand written. Q: How should a letter of resignation be formatted? The employee should make sure to include their name, current job position, a brief explanation of why they are resigning, and what date their last day will be. While two weeks' notice is standard, depending on your circumstances, you could leave your job immediately or offer more notice.