Taylor discusses 6 key aspects of writing a resignation letter, including when to give notice, what to say, how to format it, and how to deliver it. Learn how to write a professional resignation letter with our step-by-step guide, easy to use templates and helpful tips.How should HR teams be approaching employee resignations? Here are some basic themes and steps to follow. How to Write an Immediate Letter of Resignation? In the opening paragraph, clearly state that you are resigning from your position. A resignation letter is a form that gives notice to an entity or organization of an employee's intent to quit their job. Use affirmative language to discuss your reason for resigning, and focus on the positive experiences you had at the company. Please use a black pen to complete form. This form is not used to determine Unemployment.