This article will address how to write a retirement letter of resignation and provide an example that you can use as a template for your own retirement letter. Specify the date of your retirement.Therefore, agencies should require the employee to submit a written letter of resignation before they process the VRS Refund Request Form. In the opening paragraph, make it clear that you are retiring. VRS delivers retirement and other benefits to Virginia public employees through sound financial stewardship and superior customer service. In the opening paragraph, make it clear that you are retiring. This should be used as an official resignation or retirement notice when you are leaving APS employment. Please plan to reach out at least 3-4 months prior to your planned retirement date.