Employ a traditional letter format. Begin your letter with a statement of intent that is brief and focused.State that you are resigning and the effective date. I am writing to inform you that I will be resigning from my position as (Title) at (Company Name). How to write a resignation letter that's effective immediately? Complete the entire form and enter all requested information in the fields provided. Concerning 'graceful,' a better descriptive word might be respectful. Provide a brief reason for why you are resigning. Add contact details, company name, and date. State your intention to resign: Clearly state in the opening paragraph that you are resigning from your position.