Discover what to include in your HOAs meeting minutes and see an actual template you could use for your minutes. What should your HOA include in its meeting minutes?Copies of the minutes, proposed minutes, draft minutes or summary of minutes, may be obtained from the Association's management company. Read on to learn about how to take effective minutesplus get a free HOA meeting minutes template for your next open or executive session! Associations must keep minutes of board and membership meetings and some committee meetings. It includes both incorporated and unincorporated associations. Meeting Minutes should be brief, objective and reflect the actions taken at a meeting, not a complete transcript of what was said and opinions expressed. Public Meetings Agenda Center.