Discover what to include in your HOAs meeting minutes and see an actual template you could use for your minutes. What should your HOA include in its meeting minutes?Read on to learn about how to take effective minutesplus get a free HOA meeting minutes template for your next open or executive session! Copies of the minutes, proposed minutes, draft minutes or summary of minutes, may be obtained from the Association's management company. Master HOA board meetings with our guide to meeting minutes! Learn best practices, tips, and get a free template. Meeting Minutes should be brief, objective and reflect the actions taken at a meeting, not a complete transcript of what was said and opinions expressed. Corporate documents, board meeting minutes, financial reports, and other official records must be preserved for the life of the organization. Associations must keep minutes of board and membership meetings and some committee meetings. It includes both incorporated and unincorporated associations.