Use a CREATEDATE field and it will always show the date on which the document was created. Learn what to include in a followup letter, how to write one, and example of letters that can grab the attention of hiring managers.Clearly state that the letter is a notice to vacate or moveout notification letter, and specify the date you plan to vacate the rental. Employer Letter on Company letter head. (Name, Address, Phone number and Fax for employer and. Before filling in the Form I-539, please download it from USCIS's website and open the . PDF document in Adobe so that you can type into all fields. Learn how to write a professional notice to your landlord when moving out. Use our sample letter and 30-day notice to vacate template.