We've compiled a list of some of the more common annual meeting terms and their plain English definitions in this handy "Cheat Sheet" Answer: If the association does not have a current address for an owner, the meeting notice should be sent to the property the person owns in the community.ANSWER: If the association does not have a current address for an owner, the meeting notice should be sent to the property the person owns in the community. Fill out the form to access a sample of Practical Guidance. Meeting within 24 hours and the nature of the notice shall be recorded in the minutes. Notice of the meeting is to be provided to each unit owner at least 21 days before an annual meeting. Basic meeting information must be noted, such as start time, end time, date, and place. The law does not require that notices be posted in a locked notice board. Minutes are the written record of all actions in a meeting, including city council meetings.