A 144 hours' notice is required for regular meetings. A 72 hours' notice is required for special meetings.(1) notice of two consecutive annual meetings and notice of any meeting held during the period between the two annual meetings; or. Let's explore a few guidelines on how to have a structured, productive meeting that builds trust between board members and residents. The notice must be delivered to each member not later than the 10th day and not earlier than the 60th day before the date of the meeting. (B) Notice of meetings. Basic meeting information must be noted, such as start time, end time, date, and place. An annual meeting of the shareholders of a corporation shall be held at a time that is stated in or set in accordance with the corporation's bylaws. Individuals must register themselves in advance to speak at School Board meetings. Registration opens 72 hours before the meeting start time.