The formal notice of AGM and the resolutions to be proposed are set out on pages 8 to 10 of this document. Yes, you must distribute the AGM notices 21 days in advance.To accept and welcome new members of society as per attached annexure-A. 5. AGM notices must include the meeting's date, agenda, location, and time. Confirm and approve minutes of the AGM held on . 1) Have an internal meeting of the Managing Committee to fix a date for the AGM. The notice needs to be attached to the Official Notice Board of the society. An annual general meeting (AGM) is a yearly gathering of a company's interested shareholders. At an AGM, the directors of the company present an annual report. Essentially there are three types of general body meetings held in the lifetime of a cooperative housing society.