Notice of a special meeting shall also state the purpose or purposes for which the meeting is called. An annual meeting shall be held, without notice, immediately following and at the same place as the annual meeting of the shareholders.3) You must give proper notice of the meeting. This guide outlines some of the basics about preparing for and conducting an annual stockholder meeting of a Delaware corporation. Annual shareholder meetings require a notice period of at least 21 days. All voting shareholders must be given written notice of the meeting, but it is not required that all voting shareholders attend the meeting. Annual shareholder meetings require a notice period of at least 21 days. In a special meeting, shareholders are not allowed to act on any business not included in the notice unless all shareholders sign a written waiver. A large publicly traded company will have a "shareholder relations" department. Of course, the need to solicit support applies only if the investor itself does not have enough shares.