In general, notice must be in writing, and it must include the date, time, and location of the meeting, as well as the agenda. The typical window for submitting proposals pursuant to an advance notice bylaw is about three months before the annual meeting.Most HOAs are required to give at least 14 days, but no more than 30 days written notice. Basic meeting information must be noted, such as start time, end time, date, and place. These proposals will be included in the company's proxy statement. HHC Capital Corporation Semi-Annual Meeting (Subsidiary). The date of the annual meeting usually is fixed in the corporation's bylaws. The notice must state the place, date, hour, means of remote communication and, in the case of a special meeting, the purpose of the meeting. Edited to add: Quote. Select a meeting location, date, and time.