Please see the annual general meeting template. Free annual shareholder meeting minutes template.How to hold an annual shareholder meeting and document your corporate minutes. A Notice of Annual General Meeting (AGM) is a formal document to inform shareholders, directors, and others of an upcoming AGM. Our free annual shareholder meeting minutes template provides all the basics to conduct your business correctly. The formal notice of the AGM is set out on pages 3 to 5, with full details of the resolutions to be proposed at the AGM contained in the. Explanatory notes to the business to be considered are set out on pages 6 to 17. Notice of the AGM must be given to all shareholders at least 21 days before the meeting, specifying the date, time, location, and agenda. I am pleased to invite you to our 2024 AGM, which will look and feel a bit different than it has in the past. Alongside a growing.