(a). A corporation shall hold a meeting of shareholders annually at a time stated in or fixed in accordance with the bylaws. (b). This section describes some of the specific meeting requirements that apply—in addition to those under the open meetings law—to these governing boards.Is there a list of information I have to include in my notice of regular meetings? 7. Can we file notices of special meetings with you? Board members should understand the policy before agreeing to serve, and all affected persons should sign the policy and provide written notice of any actual or. The Meeting Agenda: On the second half of the notice of meeting, you should include a meeting agenda in a list format. What should be included in a meeting notice? Checklist Meeting type (e.g. Every licensee shall obtain 15 PDH units during the renewal period.