A Notice of Annual General Meeting (AGM) is a formal document to inform shareholders, directors, and others of an upcoming AGM. These templates aim to help charities run their annual general meeting (AGM).There are templates for an agenda, meeting minutes and meeting notice. You only get one shot at an AGM each year, so it's crucial to make it count. Sample Notice of Annual General Meeting Template. The Annual General Meeting is a key event for our shareholders. It provides them with direct information on the company's activity. Your computer must have the Adobe Acrobat Reader installed in order to view any of these documents.