The issue is whether an annual shareholder meeting can be rescheduled without notice without consent of the shareholders or change of bylaws. The waiver of notice of annual meeting is the form needed to document that all stockholders agree to actions in a held meeting without notice.Are there required procedures for the shareholders and directors meetings? There is usually no specific state requirements for how to conduct these meetings. All voting shareholders must be given written notice of the meeting, but it is not required that all voting shareholders attend the meeting. In these cases, there may be instances where shareholders would rather not wait for notice. Corporations, LLCs, LPs and registered foreign entities must continuously maintain a registered office address in Texas. GENERAL CORPORATION LAW Subchapter VII. Meetings, Elections, Voting and Notice § 228. The annual meeting of the Coalition shall be held in the first quarter of every year.