- It provides requirements for conducting meetings of public officials, who have the authority to make policy and budget decisions in the public's interest. Publish in the Same Manner as for Meetings; i.e.Utah Public Notice Website and Newspaper of General Circulation. At least three general membership meetings must be held each year and a quorum must be present. The body must first hold a public meeting with proper notice before entering into the closed meeting. Notice of Annual Meeting and Proxy Statement. Annual Meeting of Shareholders Utah corporations must hold meetings of shareholders annually, at the time and date stated in the by-laws.