Bypass the local yokels. Get a notarized resignation letter, PDF it and send it to church HQ.You can always write a formal letter to your local church board stating your request and the reasons why. Dear Chairman Board of Elders,. I am writing to withdraw my membership from Grace Community Church. Below, we'll take a look at some of the options available and two sample letters to remove a board member. We hope that you find this Handbook helpful, and that it provides some aid in protecting your rights behind bars. I joined TNPC last month; however, I still need to write the letter officially terminating my membership at my parents' Methodist Church. 11. May I send someone else, in my place to pick up a copy or a certified copy of my marriage license? There is a "Refund Request" form that can be filled out and submitted to one of the Reps at the counter or it can be submitted at the Link Centers.