Dear Chairman Board of Elders,. I am writing to withdraw my membership from Grace Community Church.Send a letter requesting removal, the board will have to vote on it and they usually require an official request. How do I write a letter to change my church membership? This is an almost unanswerable question without context. I need a sample response letter for request from removal of Church Membership Roll Reply: I'm sorry but at this time the only sample letters I have are. Below, we'll take a look at some of the options available and two sample letters to remove a board member.