You can always write a formal letter to your local church board stating your request and the reasons why. Below, we'll take a look at some of the options available and two sample letters to remove a board member.Write a letter to or call the church's office and ask to withdraw membership and remove your information from their records. I urge church members to stop voting to approve the "transfer of a letter" for any member who is not leaving on commendable terms. Dear Chairman Board of Elders,. I am writing to withdraw my membership from Grace Community Church. Church membership meetings must be conducted in accordance with the procedural requirements ordinarily specified in the church's governing documents. You are allowed to resign from a church whenever you wish to do so, no matter what your covenant, church constitution or designated church leader says. Policies and programs set forth in this handbook are effective through the academic year 2021–2022. MOTION TO APPROVE Federal Aviation Administration Grant Agreement for.