Dear Chairman Board of Elders,. I am writing to withdraw my membership from Grace Community Church.Below, we'll take a look at some of the options available and two sample letters to remove a board member. You can always write a formal letter to your local church board stating your request and the reasons why. Create and write an official letter to announce your departure from a church. Download finished copies as PDFs. List the reasons your church will be removing members from its rolls. You will need a different letter for each removal reason.