Below, we'll take a look at some of the options available and two sample letters to remove a board member. List the reasons your church will be removing members from its rolls.You will need a different letter for each removal reason. Dear Chairman Board of Elders,. I am writing to withdraw my membership from Grace Community Church. Removal from Membership. Removal of members from this church shall be at the discretion of the Elders. Either meet with or write a letter to your local bishop and inform him that you wish to be removed from membership. How to Draft a Letter of Transfer of Church Membership Step 1: Start with an Appropriate Heading. Customizing this Church Membership Transfer Letter is simple with our easy-to-use drag-and-drop builder.